Thursday, May 16, 2013

Using Google Calendar for Time Based To Dos (Reminders)

For me, there are 2 types of ToDos - checklists and reminders. Checklists include things list:

  • books to read
  • movies to see
  • items to pack for a vacation
  • stuff to fix around the house.

Reminders are the things you do at a specific time (like on your way home):

  • pickup milk
  • go to the bank
  • drop off a prescription
  • mail a letter

I like to see these things in my calendar so I can plan around them, but I don't want them to be included in my personal or work calendar. Especially if I'm sharing my calendar with others.

My solution: create a separate calendar called Reminders. When I create a reminder (e.g. pick up milk at 5:30 p.m.) I enter it in my calendar and assign it to Reminders. When the time comes, I'm notified with all the features of a calendar appointment (popup, email, SMS).  Don't worry about the end time of the appointment  — you're only concerned about being notified once it starts.